For those who want to learn how to write a report we will help him through an article today.
You might think you're writing a good report but over time you discover a bunch of errors that you do not notice when you write the report. In this article we will show you a set of tips on how to write the report in an organized and targeted manner and effective strategies for writing a high quality report. You need to learn how to write a report whether you are a student, an employee, and a lot of difficulty and confusion in the writing style, language used, length of the report and many other factors.
What is the report?
The report is written for a specific goal and audience.
The report provides specific information and evidence through its analysis and application
to a particular problem or issue. And
Display the information in a structured and clear in
the form of sections and addresses so that it is easier for the target audience to follow.
When asked to write a report, the report usually provides a summary of instructions, guidelines,
and guidelines for an important purpose for the target audience and the problem for
which the report is written. We provide you with a guide to writing a report and you must take a set
of instructions in mind when writing the report.
How to Write a Report
General Instructions :
There are a set of general guidelines that you should know before you begin writing and selecting
the report well, which you can identify below:
Objective of the report:
The most important thing to consider during the writing process of the report because
the report is written to be read by someone else, this is the main objective of writing the report.
Before you start writing the report you must determine in your mind the target audience of the writing.
The report is written for your boss, your university professor, or perhaps a job evaluation committee,
and also to determine if the report is written for people who are bigger or smaller than you because
it is valuable to continue working and improving it. In general,
the report should aim to provide accurate, accurate and concise information about the problem.
Overall approach to the report:
When taking a top-down approach when writing a report,
you can help solve the problem and divide it into a set of details:
First write the outline of the section.
Then outline the branch.
Then a scheme for the level of the paragraph includes a paragraph width in points or flow of ideas.
Write down the flow of ideas in sentences that will help you build a report.
While thinking about the outline of a paragraph you should consider the numbers,
tables, charts, as part of the report in its various stages.
What makes the report good?
There are reasons why the report is a form of written evaluation:
Learn what you learned from your reading, your research, and your experience.
To give you a valuable experience and skill that is widely used in the work.
The report presents an analysis of facts associated with a particular problem.
All sources referenced in the report should be in accordance with your preferred method,
avoid stealing references and when writing a good report that proves your ability to:
- Understand the purpose and compliance of the report list.
- Collect, evaluate and analyze relevant information.
- Ability to write logical and coherent material.
- Submit the report required of you according to the instructions.
- Ability to draw appropriate conclusions supported by evidence.
- Make informed and scientific recommendations.
Building the report:
The following is an explanation of the structure and components of the report,
you should note that these are just guidelines and not rules. Therefore,
you should use your intelligence in writing your report.
Title: The most important thing in the report because it provides a brief idea about the subject.
You must choose an appealing headline for the reader to make a good impact.
Abstract: The summary should be short within about 2 paragraphs (250 words).
The savior should include the substance of the report.
It is determined by the summary whether the reader will proceed to read the report or not.
It can contain quantities of detail in varying proportions such as trying to show the main motivation
and methodology and some striking results if any
Introduction: Most reports start with an introduction.
This section should provide an answer to the following questions,
not necessarily all of which are sufficient. After identifying the title and writing the abstract,
there are two parts that are taken by the majority of reports.
- What is the problem ? In other words, background on the subject may include that objective of the report.
- What exactly is the problem you are trying to solve?
- Ask why the problem is difficult? I mean the cause of this problem
- Is the problem still unresolved?
- What are the assumptions that help solve the problem?
- What are the main results? View a major summary of results
- What are the thoughts on the report?
The introduction is a short version of the report because the report is a further elaboration of the issues briefly presented in the introduction.
Basic Information: You should provide the reader with the basic information about the problem for which you have prepared the report.
The reader understands the principles that motivate him to continue reading the report.
Previous Studies: This section includes an explanation of why you did this work?
And a comparison between your choice and your work for this problem in previous studies in the same subject.
For example, the comparison may be based on functionality or methodology. This part takes about two lines.
You can view this comparison in a table image to display different dimensions
of the comparison so that the reader will feel accurate during the presentation of the point to illustrate briefly.
Methodological section: The systematic part is a main section that can be divided into multiple sections.
It is logical that the methodological section refers to a set of the following main points:
Outline: It is essential that you have a broad outline of the methodology used in the research.
Using numbers: Explain the main aspects of the methodology of the report in the form of points.
Terminology: Identify each term used and display the most common terms in the report.
Results :
This part of the technical parts of the report, usually an independent branch and often answers the following questions:
- What aspects do you seek to provide?
- Are the hypotheses you put in the report validated?
- What are performance measures?
- What are the criteria under study?
- What are the results?
- Why do the results look the way you did?
Usually you may want to display the results in graphs and tables
so that they explain everything to you well and thus explain what are the unexplainable situations?
If you have a lot of results you can summarize them in key points.
Recommendations:
In this section, there are some hypotheses that need to be demonstrated again,
the aspects of the problem that have not been proven, and the possibility of further reporting in aspects related to the problem.
Conclusions: The reader usually focuses on the title, the introduction, the conclusion,
and the conclusions because they are the most important elements of any report. This section is very important by presenting key points.
Improved Report:
Any report after reading need to re-read again. Self-reading and critical analysis Here are some things to remember:
Start writing your report early, do not wait for your work to finish before you start writing your report so you can make an excellent report.
Feedback: The report should go through this stage to read the report yourself
once and completely revise it or give the report to one of your colleagues to give you his observations and then the director read them.
The basic stages of writing the report:
All reports need to be clear, concise and well organized to write an effective report.
To achieve this, allocate time for planning and preparation, the subject will be easier.
Give you the basic steps to write a successful report and deliver it before the deadline.
Phase I: Understanding the report in brief:
The first stage is the most important stage. You have to understand the purpose of the report
so that you can communicate the idea to the audience. Make sure you understand all the previous tutorials well.
Phase II, Information Collection:
Once you begin to determine the purpose of the report,
you need to start collecting the relevant information. This information may come from a variety of sources.
Often the amount of information you need depends on the purpose of the report. You need to read the relevant literature.
All of these things help you collect the relevant information.
Phase III, organization of ideas:
Once you have collected the information you need to write the report,
you can sequence and organize the main ideas in the image points as they are a brief indication of the report.
Phase IV, Brainstorming:
Before you start writing the first draft of the report,
it may take a long time to study and make observations by using facts and evidence and analyzing key ideas that have been written.
Phase V, Report Writing:
Now that you've organized ideas you can start writing the initial draft of the report and start showing the main idea of the department and idea.
Explain the concept and identify key terms.
Provide evidence relevant to the idea.
Comment on each piece that shows how connected it is to the problem.
Phase VI, review and redrafting of the report:
You must have enough time to rewrite the report again to rearrange the information again to see if you have presented the report in a concise manner.
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